Automated invoicing for any billing complexity

When a customer questions an invoice, your team has to reconstruct what was billed and why. Digging through vendor data, pricing agreements, and discount records takes hours.

Every invoice is generated with a clear trace of pricing, discounts, and grouping applied to every usage line. The invoice viewer lets you drill down from totals to individual transactions, showing exactly which pricing rule was applied to which resource.

Invoice disputes are resolved in minutes. Your customers see transparent invoices that build trust, and your team spends less time explaining and more time on work that matters.

After years of growth, the mapping between vendor data and customer invoices has become unclear. New subscriptions get added, old ones change, and nobody knows exactly which resources belong to which customer.

The engine automatically maps every resource, subscription, and usage record to the correct customer. When new purchases come in that can't be matched, they're flagged immediately so nothing falls through the cracks.

Every line item on every invoice is traceable and explainable. No more guesswork, no more manual matching.

You're collecting usage data from tier 1 providers like AWS and Azure, tier 2 distributors like Pax8 and Copaco, and potentially your own private cloud infrastructure. Each source has its own portal, data format, and pricing logic.

The engine connects to all your providers through ready-made integrations and pulls in usage data automatically. It normalises the data from every source, applies your pricing rules, and consolidates everything onto a single invoice per customer, regardless of where the usage originated.

One billing process for all your cloud services. Tier 1, tier 2, and private cloud, all handled in a single engine.

You suspect not every service and resource is being billed correctly, but with data scattered across multiple systems, finding the gaps takes significant time and effort.

The engine tracks every transaction from source to invoice. It flags unmapped resources, unmatched purchases, and discrepancies between vendor data and billed amounts. The dashboard shows exactly where revenue might be leaking.

You find the 3-7% of revenue that typically slips away unnoticed, and see where to claim it back. For a €10 million business, that's up to €700,000 per year.

Your customer base and product portfolio have grown organically. Finding out what a specific customer segment pays for a specific product category requires manual analysis across multiple systems.

CloudBilling lets you organise customers and products in a cluster-like structure. You group customers by segment, region, or type, and products by category or service line. This structure unlocks powerful pricing and reporting options. For example: a special price for Dutch SMEs on all virtual machines, a VAT exemption for healthcare companies across all products, or a promotional discount on new servers for your AWS customers.

Your catalogue reflects how your business actually works. Pricing rules, reporting, and insights all follow the same structure, giving you full control without manual workarounds.

When auditors ask questions about a past invoice, your team has to reconstruct the data from archives and scattered records. Proving what was billed, when, and why is time-consuming.

The engine keeps a complete invoice history for every customer. Every billing run, every pricing rule application, and every approval is recorded. You can look back at any point in time and see exactly what happened.

Audits become straightforward. Your billing data is always complete, always accessible, and always explainable.

Your finance team, your accounting software, and your customers all need invoice data in different formats. Manually converting and reformatting invoices is a recurring time drain.

You can export invoices as PDF, Excel, CSV, or XML, in templates that match your financial software or regulatory requirements. The engine supports formats like Peppol and Dynamics F&O, and you can design templates that fit your specific needs.

Every stakeholder gets invoice data in the format they need, without manual conversion. Exports flow directly into your accounting system or to your customers.

You bill customers in different countries and currencies, but your cloud providers charge you in yet another currency. Managing exchange rates and conversions manually is a compliance risk.

The engine supports billing in any currency and handles conversions automatically. You define the currency per customer, and CloudBilling takes care of the rest.

You serve international customers confidently without worrying about currency mismatches or manual conversion errors.