Automated Billing
Usage, subscriptions and one-off charges are collected from your source systems, priced by your own rules, and consolidated into one invoice per customer or entity.
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Billing for enterprises
Complex contracts, many entities,
Complex contracts, many entities,
one billing process
Enterprises rarely have a billing problem in one place. Pricing is agreed per customer or per department, contracts run for years and change halfway through, and turning all of that into correct invoices lands on a finance team that has to close the month by hand. CloudBilling puts those pricing rules into one engine, so every entity, business unit and contract bills the same way.
Billing inside an enterprise
One company, several ways of charging
An enterprise is rarely one billing model. One business unit resells cloud capacity, another charges a subscription with usage on top, a third recharges shared services to the rest of the group. Add legal entities in more than one country, two or three currencies, and pricing that was agreed per customer years ago, and the first working day of the month starts with a set of exports that nobody owns end to end.
The systems themselves are usually fine. The ERP does what an ERP does, the CRM holds the contracts, the platform teams have their own usage data. What is missing sits in between: the place where a contract becomes a price, and a price becomes a line on an invoice.
What has to be billed
Business units
Each with its own model and its own margin
Legal entities
Separate books, shared customers, one group report
Customer pricing
Agreed per contract, kept in a spreadsheet
Internal recharging
Shared services charged back across the group
The systems are fine on their own. The layer in between is missing.
Where it breaks
The close is where it starts to hurt
Every month, someone reconciles usage, contracts and invoices by hand. Prices are looked up in a spreadsheet, exceptions live in the memory of the person who negotiated them, and corrections are made after the invoice has already gone out. The work itself is straightforward. It is simply large, repetitive, and impossible to check properly in the days available.
The cost shows up later. Credit notes, disputes that take weeks to settle, an audit trail that has to be rebuilt from e-mail threads, and revenue that quietly slips away because a contract change was never priced. Finance carries that risk, and the closing calendar decides how much of it can be checked.
Every month, all of this
ERP export
Contract in the CRM
Usage from the platform team
Price list v14
A price change was never passed on.
Customer-specific discount
Framework agreement
Entity NL
Entity BE
Intercompany recharge
Currency conversion
Subscription fees
Overage charges
Contract renewal
Mid-term amendment
The credit note lands after the close.
Manual correction
VAT per country
Cost centre split
Purchase order reference
Billing period mismatch
Rounding differences
Approval by hand
Audit trail
Customer questions
Month-end close
Consolidated group report
Correct, on time, and defensible in an audit. For every entity, every month.
How we work
From a manual close to a process you can trust
Enterprises come to CloudBilling with something specific. The close takes too long, a customer disputes an invoice nobody can explain, or a contract was renegotiated and the new price never reached the billing run. We start there. We map how pricing is actually agreed inside your organisation, put those rules into the engine, and connect the sources the data already lives in.
From that point on the invoice is a result rather than a project. Every line traces back to a contract and a measurement, so finance can explain any charge without opening four systems first.
What that turns into
Pricing rules in one place
Contracts, discounts and exceptions applied the same way every run
One process across entities
Separate books, one way of billing
Every line traceable
From invoice to contract to source measurement
What CloudBilling delivers
Less manual work, fewer disputes, a shorter close
Cash Flow Improvement
A shorter close means invoices leave earlier. Receivables come down, and the finance calendar stops deciding when your customers can pay.
Learn moreClear Invoices
Customers receive itemised invoices that match their contract line for line. Queries drop, and the ones that remain are settled with the invoice itself.
Learn moreFinancial Compliance
Every charge traces back to a contract and a source measurement. An audit becomes a query instead of a reconstruction, across every entity in the group.
Learn moreRevenue Leakage
Automated checks between source data and billing output catch missed price changes and unbilled usage before the invoice goes out. Typically 3–7% of revenue leaks away like this.
Learn moreTrusted Data
Every invoice line keeps the reference of the record it came from, so what you buy from your suppliers and what you charge on stay in step.
Learn moreWhat our customers say
“The personal touch of CloudBilling is great. We really feel that we are more than just a number to CloudBilling.”
Ma
Manfred van der HartFinancial Director, Wolters Kluwer
93% faster: from 14 days to 1 day of processing 13,000+ invoices.
Ready to close the month
without the scramble?
Talk to one of our billing experts. We’ll walk through your contracts, entities and source systems, and show you exactly how CloudBilling handles them.
